Meeting Cost Calculator
Calculate the true cost of meetings
385,00 €
60 minute meeting
0,00 €
0:00 elapsed
6,42 €
5 people
⏱️ Meeting Duration
👥 Attendees
📅 Meetings per Week
📊 Projections
💡 Instead, you could
In the same time, 5 people could:
✨ Meeting Tips
- • Do you really need a meeting or would an email suffice?
- • Share agenda upfront, set time limits
- • Only invite necessary people
- • 25/50 minutes instead of 30/60 for buffer
- • Async-First: Meetings as last resort
🤯 Did you know?
31 Hours
the average manager spends per month in meetings
50%
of all meeting time is rated as unproductive
$37B
is lost annually in the US due to unnecessary meetings
How to Calculate Meeting Costs
- Enter the number of meeting participants
- Set the average hourly rate (or use the default)
- Start the timer when the meeting begins
- Watch the real-time cost accumulate
- Use the insights to optimize future meetings
Frequently Asked Questions
Why calculate meeting costs?
Understanding the true cost of meetings helps organizations make better decisions about when meetings are necessary, who should attend, and how long they should last.
How is the meeting cost calculated?
The cost is calculated by multiplying the number of participants by their hourly rate and the meeting duration. This represents the direct labor cost of the meeting.
What's a typical meeting cost?
A 1-hour meeting with 5 people at €50/hour costs €250. Many organizations find that 30-50% of meetings could be emails or shorter stand-ups.
Does this include opportunity cost?
The calculator shows direct labor costs. The true opportunity cost (what else could be accomplished) is often 2-3x higher when considering context switching and preparation time.
How can I reduce meeting costs?
Consider: fewer attendees, shorter durations, clear agendas, async alternatives (Loom, Slack), and 'no meeting' days. Every unnecessary meeting costs real money.
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